Topic ID #27524 - posted 3/7/2013 12:47 PM

Alicia Soja M.A. Resume- Washington, DC Area


Alicia Soja

502 2nd Street SE • Apt B • Washington DC  20003

(413) 427-8461


Master of Arts, Exhibition & Museum Studies;

San Francisco Art Institute, San Francisco, CA 2010-2012

Thesis: Raiders, Erasures, and Crusaders: The Collection, Re-Collection, and Constitution of Iraq’s Cultural Heritage

Graduate Exhibition: Mid-Market Art Project: Storied Sites: Architecture, Politics & People

Museum Studies Professional Certificate;

Tufts University, Medford, MA 2008-2010


Bachelor of Arts, Art History & Studio Art;

Wheaton College, Norton, MA 2003-2007

Cum Laude


-Collections Management, including Inventory, Cataloging, Item Processing, Data Entry, Art Handling, Space Management, Condition Evaluations, Photographing Objects

-Exhibitions, including Development, Design, Budgeting, Wall Texts and Installation

-Interpretive program support, including Research, Artist Interviews, Docent Training Support

-Visitor Services and Audience Engagement

-Proficiency in Microsoft Office 2003, 2007, 2010 (Word, Powerpoint, Excel, Outlook) Adobe Photoshop, PastPerfect Database Software, The Museum System (TMS), HOPE Database Scheduler, Sales Force, Concur Expense Solutions; MAC & PC, Familiar with Raiser’s Edge

-Telephone and Front Office Reception

-Database Management, and Expense Reporting

-Scheduling and Calendar Management

-Filing, Copying, Mailings, Faxing, Scanning



Smithsonian National Museum of African Art, Washington, DC. Summer 2011

Registration Intern

-Served as an intern to the staff of the Registration Department of a national museum that collects and displays antiquities, cultural objects and contemporary art associated with the African continent, as part of a larger government funded museum and research complex

-Assisted with the installation of the traveling exhibition Central Nigeria Unmasked, while collaborating with visiting couriers and installers to complete a tight installation schedule

-Received and processed incoming loans for the traveling exhibition into the storage facility

-Photographed, labeled and inventoried tertiary objects within collections main storage that will be transferred to an offsite storage location

-Entered new entries and updated information into collection objects electronic catalog within the TMS database


Loring-Greenough House, Jamaica Plain, MA, Fall 2009-Summer 2010

Collections Intern

-Served as an intern to the newly formed Collections Committee of a historic House built in 1760 by helping them realize their goal of transforming the House by organizing the collection and updating the exhibit spaces according to standards of the American Association of Museums (AAM)

-Inventoried the entire collection, conducted damage reports, researched the objects and determined what pieces belonged to the collection

-Created a digital record in Past Perfect to catalog the objects and create an acquisition numbering system

-Helped draft and edit collection policy documents for the Committee that insured AAM best standards and practices


DeCordova Sculpture Park and Museum, Lincoln, MA, Spring 2009

Interpretation Intern, Education & Curatorial Departments

-Served as an intern for a regional and contemporary art museum of 6 galleries and almost 80 works of art in the park

-Prepared written artist reports for museum guide training about forthcoming exhibitions

-Assisted in planning and installing the Process Gallery, an interactive educational space to accompany the main exhibitions

-Helped with conducting artist interviews and organized audio files for Sculpture Park cell phone tour

-Attended weekly Curatorial and Education department staff meetings

Women & Infants Hospital, Providence, RI, 2007

Collections Intern, Philanthropy Department

-Helped the philanthropy department manage the Hospital art collection for a visual art healing program

-Created a computerized database of the art collection from old acquisition records

-Conducted inventory reports of artwork currently displayed in all of the Hospital’s buildings

-Prepared office mailings to previous and prospective donors

Cape Cod Museum of Art, Dennis, MA, Summer 2005 & 2006

Collections & Exhibitions Intern

-Served as an intern for a regional and cultural art museum of 7 galleries and 200 works of art

-Conducted inventory and damage reports of the Museum’s artwork for a new online database

-Photographed collection for online database

-Created computerized index cards of new acquisitions; updated information of existing collection

-Reorganized and updated the collection area for newly acquisitioned pieces and improved storage space

-Provided security and guidance to guests attending Museum functions and events

-Interacted with Museum patrons, guests, administrators, curators, and educators


The Ford Agency, Washington, DC, Fall 2012-Present

-Provides general administrative support to Washington, DC Metro area companies and offices

-Delegates the organization of and the processing of employees’ expense reports in Concur System

-Maintains and updates SalesForce, a database system

-Assists in general support and prep for multi-location based Sales Team

-Performs receptionist duties, including managing incoming phone calls and greeting visitors to the office.

W.E.B. Du Bois Institute of African and African-American Research, Harvard University,

Cambridge, MA, 2009-2010

Administrative Assistant/Receptionist

-Served as an administrative assistant/receptionist for a high profile university research center directed by Henry Louis Gates Jr.

-Fielded inquiries from the media and general public as the initial contact person for the institute during a period of heightened publicity

-Organized, coded, and managed confidential materials, including fellowship applications

-Provided general office services including phone operation, filing, and office organization

-Interacted with Harvard University faculty, staff, students and visitors to the institute


Harvard University Bureau of Study Counsel, Cambridge, MA, 2008

Front Office Staff Assistant

-Served as the face of a busy student counseling center for Harvard University students seeking academic and personal support

-Coordinated tutor requests and assigned matches through HOPE database system

-Scheduled student appointments with counselors and registered students for counseling workshops

-Managed petty cash

-Directed incoming phone calls to staff members and answered general inquiries

-Acted as a liaison between professors, students, and parents

Harvard University Art Museums, Cambridge, MA, 2007-2008

Visitor Services Associate

-Served as a visitor services associate for world-famous Harvard University art museums including the Busch-Reisinger Museum, the Fogg Museum, and the Arthur M. Sackler Museum

-Routinely met ticket and membership sales goals of $300-$500 per day

-Managed petty cash, operated cash register, and facilitated patrons’ transactions in the museums’ book and gift shops

-Answered general questions about the museums’ collections and Harvard University

-Provided membership information to patrons, and prepared membership applications on-site

-Greeted patrons of the museums upon their arrival and provided them with admission to the galleries

Post ID#19992 - replied 3/7/2013 12:55 PM


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