Assistant Registrar - Harvey B Gantt Center Charlotte, NC
HGanttCenter




Assistant Registrar
Position Summary and Purpose:
The Assistant Registrar is a critical
member of the Harvey B. Gantt Center’s exhibition team and provides
coordination and general oversight for documentation, care and conservation of
the Gantt Center’s permanent collection and all in-house, on-loan and traveling
exhibitions. The incumbent will assist
in the documentation of new acquisitions and collection objects as well as
manage collection records in the museum database, applying best practices to
the work of the Gantt Center.
The role requires accuracy, attention to
detail, strong communication and analytical skills, as well as the ability to
manage multiple projects simultaneously and to work collaboratively. The Assistant Registrar should be highly organized, solution-focused,
and creative. Candidates should have an
entrepreneurial outlook, be interested in exploring what exhibitions can be,
and enjoy being challenged.
This
position is a full-time, non-exempt position which currently reports to the COO and collaborates extensively with
curators, lenders, artists, insurers, shippers, and art handlers to coordinate
and document exhibitions. The Assistant
Registrar may oversee interns, installation teams and other consultants as required.
Essential
Functions:
- Monitor environmental conditions and artwork installed in galleries
daily
- Maintain daily/weekly reports of gallery and artwork maintenance
- Assist with the care, maintenance and preservation of artworks and
artifacts
- Research/recommend methods of restoration for artworks and artifacts
- Assist with object location data for artwork in storage
- Assist with exhibition installations and archival maintenance of
all exhibition loans, permanent files and records
- Update the collections management computer database
- Maintain loan agreements, donor letters, condition reports,
insurance and transit arrangement, deed of gifts, and collections
accession receipts
- Maintain, organize and digitize binders containing supporting documents
for all exhibitions (past, current and incoming) including agreements,
contact information, object list with images, insurance, shipping,
marketing, website information, condition reports, labels and vinyls
- Receive, unpack, pack and organize loan shipments to and from other
institutions
- Assist with touring exhibitions including maintaining the database,
tracking responses and consulting with registrars, curators, and
exhibition coordinators at each venue
- Assist with writing, editing and researching wall text, labels,
website content, catalog publications, gallery guides, press releases and
supporting exhibition information
- Assist with adding Gantt Center Collection artwork to Google Arts
& Culture
- Assist during de-install and install processes
- Assist with organizing exhibition proposals for review
- Assist with exhibition calendar
- Filing, copying, and general data entry
- Other duties as assigned, including inventory and special projects working with documentation or works of art
Non-essential Functions:
- Lead
guided tours of Gantt Center exhibitions
- Attend
Gantt Center exhibition openings
- Represent the Gantt Center on exhibition-related committees
- Attend professional meetings, as needed
- Assist with training new personnel, as needed
Competencies
- Strong accuracy, attention to detail and adherence to schedules
- Ability to organize, prioritize and work independently with competing priorities
- High degree of initiative
- Knowledge of best practices and current standards for museum registrars is highly desirable
- Effectively communicate and maintain strong working relationships with supervisor, collections colleagues, curators and co-workers
- Contribute to a positive organizational culture based on mutual respect, collegiality, collaboration and openness to many perspectives
- Demonstrates positive, “can-do” attitude, flexibility, teamwork, and contributes to a positive organizational culture based on mutual respect, collaboration and openness to many perspectives.
- Strong written communication skills. Comfort with telephone and email.
Basic
Knowledge:
- Ability to operate a computer and general office equipment
- Knowledge of Microsoft Office Suite
Education and Training:
Bachelor’s degree in museum-related
studies, preferably Arts Administration or Art History. The ideal candidate has experience performing
registarial work, documenting and cataloguing a museum collection, including
using a collection management database (Past Perfect, preferably) and supporting
applications.
Physical
Demands and Working Conditions:
The
Assistant Registrar has an assigned workstation, telephone, and computer. The position
requires frequent sitting, standing, and walking. May require sitting and
working on a computer for extended periods of time. Requires ability to
communicate with others in-person and on the telephone. Manual dexterity needed
for using computer keyboard and calculator. Must have adequate vision to
operate computer and complete paperwork. May require occasional lifting up to
35 lbs. Requires ability and willingness
to work flexible hours, including weekends, to meet client and organization’s
needs.
The above statements are
intended to describe the general nature and level of work being performed by
persons assigned to this position. They are not intended to be an exhaustive
list of all associated responsibilities, skills, efforts, or working
conditions. The Harvey B. Gantt Center reserves the right to change, amend,
add, delete, and otherwise assign any and all duties, responsibilities, and
position titles as it deems necessary to meet the needs of the organization.
The Harvey B. Gantt Center
does not discriminate on the basis of race, religion, color, sex, gender
identity, sexual orientation, age, physical or mental disability, national
origin, veteran status or any other basis covered by appropriate law. We value and
celebrate differences in order to best meet the needs of our diverse community.
Application
Procedure:
Please complete an application at https://jsco.re/8h4w5
No phone calls, please.
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